The International Livestock Research Institute (ILRI) seeks to recruit a Deputy Finance Manager- General Accounts to provide financial and administrative support to colleagues, Kapiti research facility, Hosted Institutes, and other clients. The Deputy Finance Manager will also work with the Financial Controller to prepare reports and communicate information that helps management in decision making.
ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR Research Centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org
Responsibilities
- Accounts payable:
- Timely posting of supplier invoices after checking for completeness, accuracy, and approvals as per policy.
- Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
- Review updated register for tracking movement of all the invoices received in the institute until paid and filed.
- Ensure VAT exemption applications are made on time and submitted to suppliers.
- Ensure outstanding supplier commitments are analysed and review withheld invoices report.
- Ensure monthly report of all supplier payments is prepared and circulated.
- Manage vendors list- Review supplier accounts; at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.
- Ensure prepayments are reconciled and cleared on time.
- Accounts receivable:
- Ensure monthly aging schedules and reconciliations for all accounts are prepared and relevant recommendations implemented.
- Ensure monthly allocation of accounts and adjustment journals are posted.
- Follow up customers for payment of debts when they fall due.
- Ensure provisions for bad debts are done as per policy.
- Staff & consultants accounts:
- Ensure staff and consultants accounts reflect correct position and monthly aging schedules are maintained for all accounts.
- Ensure monthly allocation of staff and consultants accounts are passed.
- Timely posting of staff TA’s, Travel Expenditure Report (TER’s) & project/workshop expenditure reports.
- Payroll Management:
- Process IRS, NRS, and Students payroll, payroll journals and all related schedules, reconcile payroll related control accounts, submit all statutory deductions, & compute pension. Compute terminal dues, process education and security allowances for IRS staff.
- Financial reporting and audit:
- Assist in preparation of financial statements and corresponding schedules.
- Analyse financial data for accuracy, information, and determination of probable risks for the organization.
- Ensure timely support of audit requests.
- Staff Management:
- Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
- Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
- Train the alternate position all aspects of this job to ensure continuity.
- Others:
- Record Keeping: Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
- Can be called upon to work on tasks relating to other units within finance.
- Coach and train Accountants to improve their knowledge, efficiency, and services.
- Replace Financial Controller occasionally when he/she is off duty.
Requirements
- Bachelor’s degree in Finance or Accounting or its equivalent.
- Full accounting qualifications- CPA (K) or ACCA.
- At least Seven years progressive practice in Accounting / Finance.
- Experience in a supervisory position is a plus
- Work experience at least in part in a non-profit or an international organization
- Knowledge of computerized accounting software required
- Good computer skills
Post location: The position will be based in Nairobi, Kenya
Terms of Appointment
This position is at job level HG 15 and it is only open to Kenyan nationals. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes pension, medical and other insurances.
How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development through our portal ilri.simplicant.com on or before 26 April 2024. The position title and reference number REF: CS/1368/2024 should be clearly marked on the subject line of the cover letter.
We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.
ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.
To find out more about ILRI visit our websites at http://www.ilri.org
ILRI is an equal opportunity employer.
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